上海索菲特海仑宾馆

微信招聘

行政办公室秘书 Secretary to EO

面议
上海索菲特海仑宾馆
黄浦区
  • 国际五星级酒店  |
  • 500人以上  |
  • 2020-10-01

  二年以上工作经验  大专学历   招1人  性别:不限
  英语 熟练   年龄:不限

职位信息


General Mission职责概述:

1. To assist and responsible for administrative and general assignments from the General Manager/Resident Manager/Deputy General Managers and of the department.
协助并负责总经理/驻店经理/副总经理交付的部门行政及常规工作。
2. To ensure efficiency of the administration of the Executive Office.
确保行政办公室内行政事务的有效完成。
3. To cooperate with other departments in order to ensure the smooth operation and the management of the hotel.
协助酒店其他部门的工作以确保酒店的平稳运行及管理。
4. To keep confidential information as discretionary.
保守商业秘密。
5. To provide good coordination and assistance to the management & staff of the Hotel, Owners’ Companies as well as Management Group.
在酒店员工、业主方和酒店管理方间起到协调和辅助作用。

Main Responsibilities主要职责:
1. Ensure that the day-to-day administrative needs of the department are fulfilled.
确保每天行政工作的完成。
2. Perform the duties within the framework defined by the norms of the Company and within the Hotel’s internal regulations.
在酒店内部条款和业主方制订的部门组织结构规定范围内执行职责。
3. Keep confidential information CONFIDENTIAL.
保证在机密文件上盖好“CONFIDENTIAL”章。
4. Responsible for rendering secretarial and clerical services for the General Manager/Resident Manager/Deputy General Managers as requires.
根据总经理/驻店经理/副总经理的需要提供日常秘书工作及会议记录工作。

5. To prepare respective schedules and reports that will be internally distributed or submitted to management group laid down by the General Manager.
安排总经理的重要日程,准备管理方交付的各类内部报表。
6. To take down and transcribe the minutes of meetings such as dictation from General Manager/Resident Manager/Deputy General Managers, etc.
做好各类会议记录及总经理/驻店经理/副总经理口头纪要。
7. Furnishes the General Manager Monthly Comments/Analysis Report and submit to the Head Office on a timely basis.
完成总经理月度意见表/分析报表并定期将之传到集团总部。
8. Attend the Morning Operations Meetings and Weekly Operations Meeting, keep records and transcribes minutes of each meeting, as well as chasing up each task with all concerned directors/managers, on behalf of General Manager/Resident Manager/Deputy General Managers, as mentioned in the meetings.
出席晨会及每周例会并作会议记录,代表总经理/驻店经理/副总经理跟踪各部门在会议上提及的工作。
9. Prepares IMS Application Form for new Hotel Member ( Expat ) and submit to Incorporated Medical Systems Ltd. (IMS) in Hong Kong for proceeding the Medical Insurance of the new Expat member, as well as proceeding resignation form upon their leaving the hotel service.
为新雇佣外籍员工准备IMS 外籍人士保险申请表格并提交到IMS 香港办公室进行IMS 外籍员工保险的申报。当外籍员工离职时准备离职手续。
10. Prepares Reference Letters/Certificate for Management level staff who are leaving the hotel service.
为离职管理层员工准备工作证明/证书。
11. To prepare correspondence such as fax, letter, memo, complimentary voucher, etc as assigned with a coding system for tracking.
准备各类函授类文件例如传真、信件、备忘录等及免费餐券,并做好编号。
12. To open and dispatch mail that relates to the department.
检阅分发各部门相关信件。
13. Gives some consultant, comment and assistance to all managers and other secretaries in all related hotel administrations and operations matters upon requested.
如有需要为部门经理及秘书提供行政事务上的意见及帮助。
14. To maintain office supplies stock.
维持部门后勤物资充足。
15. To keep herself acquainted with the General Manager’s activities in order to assist in discerning priorities.
熟悉总经理各类商务活动以便于合理安排其行程。
16. Input data into computer system as required.
根据需求将数据输入电脑。
17. To arrange appointments for the General Manager, reminds him of appointments and meetings.
安排并提醒总经理的会晤及会议。
18. To handle incoming/outgoing telephone calls and faxes in an efficiency way.
专业地接听及拨出电话并接发传真。
19. To handle all contact listings such as Owner contacts, Accor contacts, Hotel contacts and other supplier companies, etc.
保有相关联系方式,如业主方、雅高集团、其他酒店和供应商等。
20. To handle the leave application records of all executive and management such as annual, sick, public holiday and Manager and Executive on Duty compensations.
管理所有行政办公室人员和管理层的各类假期申请并保存其记录,安排管理层值班并记录。
21. To file and maintain the personal files of executives kept in the Executive Office as well as to file respective documents based on the coding system.
有序地保存行政办人事档案及重要文件。
22. To perform special duties as required by the General Manager/Resident Manager/Deputy General Managers.
执行总经理/驻店经理/副总经理交付的特殊职责。

Commercial Responsibilities 商业职责;

1. To create self-appearance both on the telephone and in person with an excellent image of the hotel.
与人在电话及当面交谈时建立个人和酒店良好形象。
2. Handles suppliers when requested.
必要时接触供应商。

Human Responsibilities人事职责:

1. Maintains the highest level of professionalism, ethic and attitude towards all hotel guests, clients, heads of department and employees.
对酒店客人、客户、部门经理及员工保持高度的专业态度及敬业精神。
2. Having a good working relationship with all Directors, Managers, colleagues and employees of the Hotel. Handles human relation’s duties for employees and establishes effective employee. Sees that management and employees’ complaints and needs are passed on to the General Manager.
和酒店所有部门总监、经理、同事及员工保持良好关系。处理员工人事关系,发掘高效率员工,并及时将员工和管理层的投诉及需求转达至总经理。
3. Maintain a good relationship and provide good coordination and supporting to the staff and management of the Hotel Owners’ Companies and the Head Office.
与酒店业主方、集团总部、员工及管理层保持良好的关系,提供协助及支持。
4. Interacts with clients as required.
如有需求和客人沟通。
5. Acts as a screen to the General Manager/Resident Manager/Deputy General Managers in view of clients and subordinates.
在客人及下属面前能代表总经理/驻店经理/副总经理。

Relation隶属关系:
Reports to General Manager/Resident Manager/Deputy General Managers.
直接向总经理/驻店经理/副总经理汇报。



联系方式


电 话:021-63515888
传 真:021-63514088
联 系 人:人力资源部吴小姐
电子邮箱:h1603-hr2@sofitel.com
公司网址:http://www.accorhotels.com/asia
地 址:中国上海市南京东路505号
邮政编码:200001



公司信息


Sofitel Shanghai Hyland is located in the heart of the city on Nanjing Road pedestrian shopping street. The hotel is within walking distance of People’s Square, the Bund, Shanghai Museum, Grand Theatre, the former French Concession and adjacent metro stations – Nanjing Road East Station and People’s Square Station. 上海索菲特海仑宾馆地处上海市中心著名的“中华商业第一街”南京路步行街上。步行可至外滩、上海博物馆、上海大剧院、人民广场以及前法租界,距南京东路及人民广场地铁站咫尺之遥。 The commercial, cultural and historical sites are ideally on the doorstep of the Sofitel Shanghai Hyland. Its 383 rooms including 189 contemporary Club Sofitel rooms on 19-29 floors perfectly reflect comfort , elegance and luxury of Sofitel brand, with exclusive panoramic views overlooking the ever changing Shanghai skyline. 地处商业、历史、文化中心的上海索菲特海仑宾馆拥有383间精心打造的豪华房和套房,均备有令人难忘的索菲特“MyBed”卧具;19楼至29楼的189间索菲特会所楼层客房完美体现了索菲特品牌独有的舒适、优雅与奢华,并能让您领略到精彩的黄浦江景以及不断变化中的上海美景。 4 fully equipped function rooms from 35sqm to 224sqm, with modern facilities and professional supportive staff, have successfully hosted numerous cocktail parties, dinners, meetings and conferences. In addition, the hotel has 2 restaurants and 1 bar. 4间面积从35至224平方米的宴会和会议场所。有着完善的设备和专业的服务团队,曾经成功举办过多次鸡尾酒会、晚宴和各类会议。另外,酒店还有两个餐厅和一个酒吧。 Sofitel Shanghai Hyland is driven by a cohesive team with strong focus on skills and career development, team spirit and commitment to succeed in an innovative and cooperative working atmosphere. Suitably experienced and qualified applicants are currently sought for the following positions. 上海索菲特海仑宾馆是一支具有高凝聚力的团队,我们致力于员工职业技能和职业生涯发展,培养团队精神及履行责任。我们热诚欢迎有相关经验及适合的人士与我们共同开创创新、合作的良好的工作氛围。 谢绝来电来访,合则约见。

网站简介 | 服务声明 | 招贤纳士 | 猎头服务 | 产品与服务 | 联系我们 | 网站导航
Copyright @ 2004-2020 61hr.com All Rights Reserved 沪ICP备05026878号
天谋网络旗下品牌:乐聘网